Terms and Conditions

Effective date: 3 May 2026

Version: terms-2026-05-03

These Terms and Conditions (“Terms”) govern your access to and use of Declira (the “Service”), provided by APPKA SIA, registration No. 40203738777, legal address Gubu iela 6, Medemciems, Olaines pag., Olaines nov., LV-2127, Latvia (“APPKA”, “we”, “us”).

By creating an account, signing in, clicking acceptance, uploading data or using the Service, you agree to these Terms and to the Privacy Policy version privacy-2026-05-03. If you do not agree, you must not use the Service.

1. What Declira is

Declira is a personal accounting and document workflow application. It may help you:

• upload, capture, crop and store receipt or document images;
• use AI-assisted extraction to suggest merchant, date, amount, tax, currency, category, line item and payment details;
• review and approve accounting records;
• view weekly, monthly and yearly summaries;
• upload bank statements for annual income review workflows;
• classify income groups, answer review questions and generate export files;
• manage personal workspaces and language preferences.

The Service is an assistance tool. It is not an official tax filing system and does not submit declarations to the Latvian State Revenue Service (VID) or any other authority unless a future feature expressly says so.

2. No professional advice and no guarantee of correctness

Declira does not provide legal, tax, accounting, audit, financial, investment or other professional advice. The Service, including AI-generated output, deterministic classifications, dashboards, warnings, reports and exports, is provided for information and workflow support only.

AI-generated or automatically generated information may be inaccurate, incomplete, misclassified, outdated or unsuitable for your situation. Receipts may be read incorrectly. Bank statement rows may be parsed incorrectly. Tax categories and explanations may be wrong. Laws, VID practice and reporting rules may change.

You are solely responsible for reviewing, correcting and verifying all data before relying on it, submitting information to any authority, making tax decisions, making financial decisions or keeping records for legal purposes. You should consult a qualified accountant, tax adviser, lawyer or other professional where appropriate.

To the maximum extent permitted by law, APPKA is not liable for losses, penalties, tax consequences, missed deadlines, rejected declarations, accounting errors, business losses or other damage arising from your reliance on Service output without independent review.

3. Eligibility

You may use the Service only if you are at least 18 years old and have legal capacity to enter into a binding agreement. If you use the Service on behalf of another person, business or organization, you confirm that you are authorized to do so and that you bind that person, business or organization to these Terms.

4. Account registration and legal acceptance

You must provide accurate registration information and keep your login credentials secure. You are responsible for all activity under your account unless the activity was caused by our breach of these Terms or applicable law.

Registration is not allowed unless you have been shown links to the current Terms and Privacy Policy and you have expressly accepted them. We may store an acceptance record including document versions, timestamp, user ID, language, source, technical audit information and document checksums.

If we update the Terms or Privacy Policy materially, we may require you to accept the updated version before continuing to use the Service.

5. User content

“User Content” means all data, files and information that you upload, submit, import, review, edit or generate through the Service, including receipt images, document images, bank statements, transaction data, notes, categories, review answers, income source profiles and export files.

You retain ownership of your User Content. You grant APPKA a worldwide, non-exclusive, royalty-free license to host, store, copy, transmit, process, analyze, transform, display and otherwise use User Content as necessary to provide, secure, maintain, troubleshoot and improve the Service and to comply with law.

This license includes the right to process User Content through third-party providers such as Firebase/Google Cloud and OpenAI API services as described in the Privacy Policy.

You are responsible for ensuring that you have the right to upload and process User Content, including any personal data of third parties contained in receipts, invoices, bank statements or payment descriptions.

6. AI output

“AI Output” means any extraction, classification, suggestion, summary, warning, confidence score, category, explanation, report or other content generated or assisted by artificial intelligence or automated rules.

AI Output is not a statement of fact, not professional advice and not a guarantee. You must review it. You must not use AI Output as the sole basis for tax filings, accounting entries, payments, legal positions, financial decisions or official communications.

You accept the risk that AI Output may be wrong. You are responsible for corrections, confirmations and final decisions.

7. Your obligations

You agree that you will not:

• use the Service for illegal, fraudulent, deceptive, harmful or abusive purposes;
• upload data that you have no right to upload or process;
• use the Service to evade tax, falsify accounting records or mislead authorities;
• rely on the Service as your only archive for legally important documents;
• upload malware, harmful code or content designed to disrupt systems;
• attempt to bypass authentication, App Check, rate limits, security rules or access controls;
• access another user’s workspace or data without authorization;
• reverse engineer the Service except where mandatory law permits it;
• copy, scrape or use the Service to build a competing product unlawfully;
• use the Service in a way that infringes intellectual property, privacy or other rights;
• use the Service for prohibited or high-risk AI uses outside the intended personal accounting workflow.

You must keep original receipts, invoices, bank statements and other evidence where required by law. Declira should not be your only copy of important documents.

8. Third-party services

The Service relies on third-party services, including Firebase, Google Cloud, Firebase Authentication, Google Sign-In, Firebase App Check, reCAPTCHA, OpenAI API services and, when enabled, Google Analytics.

Third-party services may be subject to their own terms, privacy notices, service limits and availability. We are not responsible for third-party outages, policy changes, model changes or processing delays, except to the extent required by law.

9. Privacy

Our processing of personal data is described in the Privacy Policy version privacy-2026-05-03. By using the Service, you acknowledge that we process personal data as described there.

We do not sell personal data.

10. Availability, beta nature and changes

The Service is under active development and may contain prototype, beta, experimental or incomplete features. Features may change, be limited, fail, produce incorrect output or be discontinued.

We may modify, suspend or discontinue any part of the Service at any time where reasonably necessary, including for security, maintenance, legal compliance, provider changes or product development.

We do not guarantee uninterrupted availability, error-free operation, permanent storage, compatibility with every device, or that every receipt, document or bank statement can be processed.

11. Fees

As of the effective date of these Terms, Declira does not charge user subscription fees through the Service. If paid features are introduced, we will provide pricing and payment terms before charging you. Payment and consumer terms may be added or updated at that time.

12. Intellectual property

The Service, software, design, logo, brand, workflows, documentation and related materials are owned by APPKA or its licensors and are protected by intellectual property laws. Except for the limited right to use the Service under these Terms, no rights are transferred to you.

You may not use the Declira or APPKA names, logos or branding without our prior written permission, except to identify the Service in a lawful and non-misleading way.

13. Feedback

If you send suggestions, ideas or feedback, you allow us to use them without restriction or compensation. You confirm that feedback does not contain confidential information unless we separately agree otherwise in writing.

14. Suspension and termination

You may stop using the Service at any time. You may request account or data deletion by contacting info@rodlen.com.

We may suspend or terminate access if you breach these Terms, create security or legal risk, misuse the Service, fail to accept updated terms, or if we are required to do so by law. We will act reasonably and proportionately where the circumstances allow.

Termination does not affect rights and obligations that by their nature should survive, including payment obligations if any, legal acceptance records, disclaimers, liability limitations, intellectual property, governing law and dispute provisions.

15. Disclaimer of warranties

To the maximum extent permitted by law, the Service is provided “as is” and “as available”. We disclaim all warranties and representations, whether express, implied or statutory, including warranties of accuracy, completeness, fitness for a particular purpose, merchantability, non-infringement, uninterrupted availability and error-free operation.

We do not warrant that AI Output, reports, exports, classifications, tax hints or dashboard totals are correct or suitable for your intended use.

Nothing in these Terms limits mandatory consumer rights that cannot legally be excluded.

16. Limitation of liability

To the maximum extent permitted by law, APPKA, its owners, directors, employees, contractors and providers are not liable for indirect, incidental, special, consequential, exemplary or punitive damages, loss of profit, loss of revenue, loss of business, loss of data, reputational harm, tax penalties, accounting errors or losses arising from reliance on AI Output or Service data.

To the maximum extent permitted by law, APPKA’s total liability for all claims relating to the Service is limited to the greater of:

• the fees you paid to APPKA for the Service during the 12 months before the event giving rise to liability; or
• EUR 50 if you used the Service free of charge.

These limitations do not exclude liability that cannot be excluded under applicable law, including liability for intentional misconduct, fraud, gross negligence where it cannot be limited, death or personal injury caused by negligence, or mandatory consumer rights.

17. Indemnity

If you use the Service for a business, organization or professional activity, you agree to defend and indemnify APPKA against claims, damages, penalties, costs and expenses arising from your User Content, unlawful use of the Service, breach of these Terms, violation of third-party rights or violation of law.

This clause applies to consumers only to the extent permitted by applicable law.

18. Changes to these Terms

We may update these Terms from time to time. If changes are material, we will take reasonable steps to notify you and may require renewed acceptance. Continued use after the effective date of updated Terms means you agree to the updated Terms.

19. Governing law and disputes

These Terms are governed by the laws of the Republic of Latvia, without prejudice to mandatory consumer protection rules that may apply in your country of residence.

Disputes will be resolved by Latvian courts according to applicable procedural rules, unless mandatory law gives you the right to bring a claim elsewhere.

Before filing a claim, you agree to contact us at info@rodlen.com and try to resolve the matter informally, unless urgent legal action is required.

20. Language

The Latvian version of these Terms is the primary version. English and Russian translations are provided for convenience. If translations conflict, the Latvian version prevails unless mandatory law provides otherwise.

21. Contact

APPKA SIA

Registration No.: 40203738777

Legal address: Gubu iela 6, Medemciems, Olaines pag., Olaines nov., LV-2127, Latvia

Product: Declira

Email: info@rodlen.com